Windsor Artists Collective Safeguarding Policy for Children, Young People and Vulnerable Adults appertaining to visiting or exhibiting at exhibitions organised by Windsor Artists Collective
The Windsor Artists Collective wants to make a positive contribution to a strong and safe community and recognises the right of every individual to stay safe. We see the interaction between the visual arts and members of the community as beneficial and constructive to their enjoyment and personal development, but this must always be undertaken in a safe and supportive environment.
The Windsor Artists Collective may come into contact with children, youngsters and vulnerable adults through the following activities:
Children, young people and vulnerable adults are always made welcome at our art exhibitions BUT categorically it is not the policy of Windsor Artists Collective members or the volunteer artist exhibition stewards to undertake any meetings with or to allow visits to a Windsor Artists Collective exhibition by children and vulnerable adults unless they are at all times accompanied by a responsible supervising adult.
This policy seeks to ensure that The Windsor Artists Collective undertakes its responsibilities with regard to the protection of children and vulnerable adults and will respond to concerns appropriately. The policy establishes a framework to support Windsor Artist Collective members and also volunteer Stewards at exhibitions in their practices and clarifies the Windsor Artists Collective’s expectations.
This policy has been developed in accordance with the principles established by the Children Act 1989; and in line with information contained in the following:
1. Windsor Artists Collective members (WAC Members), are all subscription paying members of the Windsor Artist Collective
2. Artist volunteers acting as stewards at exhibitions (Stewards), are all guest artists exhibiting on that specific occasion at that specific exhibition organised by Windsor Artists Collective and undertaking stewarding responsibilities, but they are not WAC Members
Safeguarding is about embedding practices throughout the organisation to ensure the protection of children and vulnerable adults wherever possible. In contrast, child and adult protection is about responding to circumstances that arise.
Abuse is an act of oppression and injustice, exploitation, and manipulation of power by those in a position of authority. This can be caused by those inflicting harm or those who fail to act to prevent harm. Abuse is not restricted to any socio-economic group, gender, or culture.
It can take a number of forms, including the following:
Definition of a child: a child is under the age of 18 (as defined in the United Nations convention of the rights of a Child)
Definition of a vulnerable adult: a vulnerable adult is a person aged 18 years or over who may be unable to take care of themselves or protect themselves from harm or from being exploited. This may include, but is not limited to, a person who:
All members of WAC Members and Stewards at exhibitions have responsibility to follow the guidance laid out in this policy and to pass on any welfare concerns using the required procedures.
We expect everyone mentioned to promote good practice by being an excellent role model, contribute to discussions about safeguarding and to positively involve people in developing safe practices.
The Windsor Artists Collective structure
The Windsor Artists Collective Founder, Jonathan Greenyer is The Designated Lead Officer, and has the responsibility to ensure that:
The designated lead officer has the responsibility to ensure that:
The scope of this Safeguarding Policy is broad ranging and in practice, it will be implemented via a range of policies and procedures within the organisation. These include:
Safe appointment of WAC Members or Stewards at exhibitions
The Windsor Artists Collective ensures safe recruitment of new artists as members through the following processes:
Communications training and support for WAC Members and Stewards
The Windsor Artists Collective commits resources for induction, training and effective communications and support mechanisms in relation to safeguarding.
Induction will include:
Restraint: It is not our policy to provide WAC Members or Stewards with industry recognised training in restraint, therefore no such person should carry out any form restraint. If a situation occurs where these measures may be necessary staff should contact Jonathan Greenyer who will in turn, contact the emergency services.
Communications and discussions of safeguarding issues
Commitment to the following communication methods will ensure effective communication of safeguarding issues and practice:
In all meetings open discussions will be encouraged to identify any barriers to reporting so that they can be addressed.
All staff will be reminded of policies and procedures on an annual basis and informed when any changes or alterations are made.
The Windsor Artists Collective recognises its duty to report concerns or allegations against its artists or volunteer stewards within the organisation or by a professional from another organisation.
The process for raising and dealing with allegations is as follows:
The Windsor Artists Collective will monitor the following safeguarding aspects:
Information will be gathered, recorded, and stored in accordance with the data protection policy.
All WAC Members must be aware that they have a duty to share information with other agencies in order to safeguard children and vulnerable adults. The public interest in safeguarding children and vulnerable adults may override confidentiality interests. However, information will be shared on a need-to-know basis only, as judged by the Designated Safeguarding Lead.
All WAC Members must be aware that they cannot promise participants that or their families/carers that they will keep secrets appertaining to issued arising from implementation of this policy.
Communicating and reviewing the policy
The Windsor Artists Collective will make participants and customers aware of the Safeguarding Policy by the following means:
This policy will be reviewed by Jonathan Greenyer annually and when there are changes in circumstance or legal requirements.
Designated Safeguarding Lead – Jonathan Greenyer Founder Windsor Artists Collective 07768 513436